how to print on paper napkins • A Subtle Revelry

how to print on paper napkins

how to print on paper napkins

Printed paper napkins

Tis’ the season for BBQ’s and outdoor gatherings. When serving outdoors I often use paper napkins, but ones that fit my style are sometimes hard to come by. So, of course, I make my own by printing on them with my inkjet printer. They are great to use for ourdoor parties, and you can print any saying on them you’d like.

printed paper party napkinsprinted-napkins-DIY.jpg

To make the printed paper napkins, start by creating a saying in any program on your computer. Then load your printed napkin into an inkjet printer. Note: you must leave the napkin folded once to have the correct thickness to run through the printer. Print and enjoy.

Photography done in collaboration with Jocelyn Noel Photography.

PS. You can also use your printer on candles and eggs.

  1. Asmita

    30 May


  2. Anne

    30 May

    Genius! I have so many party napkins with patterns–how fun to print some up for a small gathering.

  3. Lena

    30 May

    What an inspired idea!

  4. What an awesome idea!

  5. Ali Blank

    30 May

    I didn’t know you could put candles and eggs through the printer??? Ha. Can you expand on that by chance?

  6. Victoria

    30 May

    Ali, not really;) You can click through the links though and see how I used the same printer to update them! I love my injet.


    31 May

    What napkins do you use? What is your printer? This seems a bit scary without details…I would hate to clog up my printer for napkins! I love this idea and would like the nerve to try…more info please?

  8. Jeannie

    31 May

    Brilliant! I can’t wait to try this. I know three little kids that are going to be enthralled with this! Not counting me!

  9. Nan

    3 June

    Doesn’t the ink smear? I would hate to have a guest wipe their mouth and end of with ink instead of food to be cleaned off.

  10. Victoria

    3 June

    Elieen, I just use a very cheap injet for projects like these – the one shown I purchased for under $20. The napkins run right through with double thickness, but I wouldn’t suggest trying it on a very nice printer (just incase!). I love my cheap little one for all things crafty.

  11. Victoria

    3 June

    Nan, Hi! The ink doesn’t smear when the napkin is dry. Perhaps, I would keep and extra stack of unprinted napkins on hand incase you have any major (very wet) spills. Hope that helps. xoxo

    • Susan

      23 July

      Nan, did you ever try this? Did the ink smear? I wanted to make them for my wedding, but would hate guests to have black marks all over their face and fingers after wiping them with the napkin.

  12. fran

    3 June

    What about your printer settings? what did you do to make the words appear in the correct location?

  13. Lila

    3 June


  14. Victoria

    4 June

    Fran, Hi! Honestly – there isn’t a science to that. I placed the words where I thought they would work and tried one, then moved the over a bit as needed. Anyone have a better way? I am sure there is a way to program it, but I found trial and error to work just as well.

  15. Julie

    11 June

    I only have a laser printer. Would that work?

  16. Victoria

    11 June

    Julie, no! I will only work on an ink jet printer. The lazer printers are not able to handle paper thickness in the same way as I know. You can pick up a very cheap inkjet though for crafting (mine cost $14).

  17. Aaron

    18 June

    Genius! I love this idea, how long did it take you to do a bunch of these?

  18. Melissa

    25 July

    What program did you use to plan the text on your computer? Microsoft Word? Did you configure the page to be the width/height of the napkin? Thanks!!

  19. Caryn S.

    29 July

    I guess I’d have to get a second printer too. Mine feeds from the bottom and I’m almost positive it would jam.

  20. Barclay Stone

    31 July

    Love this idea! Wish I’d thought of it! ;)
    Thanks – will use it for our next gathering

  21. Sharron White

    6 August

    Since you said cheap printer ($20 HP) is that a craft store purchase or office supply purchase? Lovin’ the cuteness!

  22. Brittany

    17 August

    Can you print in black napkins with like font. Would that work ?

  23. Chaney

    23 August

    This is SUCH an amazing idea. I loved it so much I included it in my blog post round up of “Lovely Links” today! Hope that’s ok! Thanks for sharing with us :).

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  27. Paper Napkins

    27 September

    Please, can you tell me about this, how to print the paper napkins. i am waiting for your reply………

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  31. ashley

    1 June

    What napkins do you use? The napkins I bought at the Dollar Tree are getting stuck in my ink jet printer and I think it may be because of the napkins.

  32. Andy Harrison

    23 March

    Those turned out awesome! I’ll for sure have to see about doing this for the next party that I have. I mean, what better way to put a personal touch on something like that? The only problem for me is that I don’t have a printer so I’d have to get someone to do it for me.

  33. Terri

    7 May

    This is such a great site! Thank you, Victoria!


    15 May

    How did you get the party napkin to from your printer without having to tape the napkin to any other type of paper or cardstock?

    • Victoria

      16 May

      Ours ran through it without any backing, but you could use a little double sided tape to hold the napkin onto a piece of card stock, just be careful it might be too thick with a backing.

  35. sam

    12 June


    can someone plz let me know which printer I would need to buy for to print on napkins or

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