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how to print on paper napkins

Printed paper napkins

Tis’ the season for BBQ’s and outdoor gatherings. When serving outdoors I often use paper napkins, but ones that fit my style are sometimes hard to come by. So, of course, I make my own by printing on them with my inkjet printer. They are great to use for outdoor parties, and you can print any saying on them you’d like.

You can also print on wrapping paper!

printed-napkins-DIY.jpg

Printed Paper Party Napkins

To make the printed paper napkins, start by creating a saying in any program on your computer. Then load your printed napkin into an inkjet printer. Note: you must leave the napkin folded once to have the correct thickness to run through the printer. Print and enjoy.

Photography done in collaboration with Jocelyn Noel Photography.

PS. You can also use your printer on candles and eggs.

50 Comments

  • Asmita
    May 30, 2013 at 8:06 am

    Adorable!

    Reply
  • Anne
    May 30, 2013 at 10:47 am

    Genius! I have so many party napkins with patterns–how fun to print some up for a small gathering.

    Reply
  • Lena
    May 30, 2013 at 12:19 pm

    What an inspired idea!

    Reply
  • Andi of My Beautiful Adventures
    May 30, 2013 at 7:32 pm

    What an awesome idea!

    Reply
  • Ali Blank
    May 30, 2013 at 7:35 pm

    I didn’t know you could put candles and eggs through the printer??? Ha. Can you expand on that by chance?

    Reply
    • Eileen
      October 4, 2018 at 10:27 pm

      You can use your printed napkins for candles or eggs. YouTube has a lot of great videos for that.

      Reply
  • Victoria
    May 30, 2013 at 9:24 pm

    Ali, not really;) You can click through the links though and see how I used the same printer to update them! I love my injet.

    Reply
  • EILEEN
    May 31, 2013 at 5:54 am

    What napkins do you use? What is your printer? This seems a bit scary without details…I would hate to clog up my printer for napkins! I love this idea and would like the nerve to try…more info please?

    Reply
  • Jeannie
    May 31, 2013 at 10:57 am

    Brilliant! I can’t wait to try this. I know three little kids that are going to be enthralled with this! Not counting me!

    Reply
  • Nan
    June 3, 2013 at 10:56 am

    Doesn’t the ink smear? I would hate to have a guest wipe their mouth and end of with ink instead of food to be cleaned off.

    Reply
  • Victoria
    June 3, 2013 at 12:45 pm

    Elieen, I just use a very cheap injet for projects like these – the one shown I purchased for under $20. The napkins run right through with double thickness, but I wouldn’t suggest trying it on a very nice printer (just incase!). I love my cheap little one for all things crafty.

    Reply
  • Victoria
    June 3, 2013 at 12:46 pm

    Nan, Hi! The ink doesn’t smear when the napkin is dry. Perhaps, I would keep and extra stack of unprinted napkins on hand incase you have any major (very wet) spills. Hope that helps. xoxo

    Reply
    • Susan
      July 23, 2016 at 7:07 pm

      Nan, did you ever try this? Did the ink smear? I wanted to make them for my wedding, but would hate guests to have black marks all over their face and fingers after wiping them with the napkin.

      Reply
  • fran
    June 3, 2013 at 5:48 pm

    What about your printer settings? what did you do to make the words appear in the correct location?

    Reply
  • Lila
    June 3, 2013 at 10:26 pm

    Excited

    Reply
  • Victoria
    June 4, 2013 at 5:34 am

    Fran, Hi! Honestly – there isn’t a science to that. I placed the words where I thought they would work and tried one, then moved the over a bit as needed. Anyone have a better way? I am sure there is a way to program it, but I found trial and error to work just as well.

    Reply
    • Adrian
      March 24, 2017 at 12:39 pm

      Actually, you can measure the size of the napkin and then make a table in WORD that will be the same size as the napkin. If the napkin is smaller in width than A4, then just move the table to the side of the page. Since you are using HP, you probably have borderless printing, which means that in WORD you can remove all the margins and move the table all the way to one side. Then, you just put in the text and position it in the table wherever you want it to appear on your napkin. To make it more real, you can make 2 rows in the table where one row (with 1 cell only) will be as high as the napkin unfolded. Then, when you are ready to print, just make the table borders color white or remove the borders and print. This should be faster than trials and errors with some wasted napkins in the process. Didn’t tried it yet, though, but it should work because I did it on something else, not napkins.

      Reply
  • Julie
    June 11, 2013 at 1:48 pm

    I only have a laser printer. Would that work?

    Reply
  • Victoria
    June 11, 2013 at 1:52 pm

    Julie, no! I will only work on an ink jet printer. The lazer printers are not able to handle paper thickness in the same way as I know. You can pick up a very cheap inkjet though for crafting (mine cost $14).

    Reply
  • Aaron
    June 18, 2013 at 3:30 pm

    Genius! I love this idea, how long did it take you to do a bunch of these?

    Reply
  • Melissa
    July 25, 2013 at 12:33 pm

    What program did you use to plan the text on your computer? Microsoft Word? Did you configure the page to be the width/height of the napkin? Thanks!!

    Reply
  • Caryn S.
    July 29, 2013 at 6:06 pm

    I guess I’d have to get a second printer too. Mine feeds from the bottom and I’m almost positive it would jam.

    Reply
  • Barclay Stone
    July 31, 2013 at 10:42 am

    Love this idea! Wish I’d thought of it! ;)
    Thanks – will use it for our next gathering

    Reply
  • Sharron White
    August 6, 2013 at 6:00 am

    Since you said cheap printer ($20 HP) is that a craft store purchase or office supply purchase? Lovin’ the cuteness!

    Reply
  • Brittany
    August 17, 2013 at 6:30 pm

    Can you print in black napkins with like font. Would that work ?

    Reply
  • Chaney
    August 23, 2013 at 6:59 am

    This is SUCH an amazing idea. I loved it so much I included it in my blog post round up of “Lovely Links” today! Hope that’s ok! Thanks for sharing with us :). http://www.mayricherfullerbe.com/2013/08/lovely-links_23.html

    Reply
  • Cheers to the Weekend! | A Minted Life
    August 23, 2013 at 1:12 pm

    […] An easy tutorial for printing on paper napkins. […]

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  • Friday Finds | to london with love
    August 30, 2013 at 5:04 am

    […] this idea for perfectly personalized parties (or just […]

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  • […] 7. Here is a great tutorial on {how to print on paper napkins}. […]

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  • Paper Napkins
    September 27, 2013 at 4:21 am

    Please, can you tell me about this, how to print the paper napkins. i am waiting for your reply………

    Reply
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  • ashley
    June 1, 2015 at 4:04 pm

    What napkins do you use? The napkins I bought at the Dollar Tree are getting stuck in my ink jet printer and I think it may be because of the napkins.

    Reply
  • Andy Harrison
    March 23, 2016 at 11:38 am

    Those turned out awesome! I’ll for sure have to see about doing this for the next party that I have. I mean, what better way to put a personal touch on something like that? The only problem for me is that I don’t have a printer so I’d have to get someone to do it for me.

    Reply
  • Terri
    May 7, 2016 at 7:15 pm

    This is such a great site! Thank you, Victoria!

    Reply
  • LENEKKA PORTIS
    May 15, 2016 at 4:49 pm

    How did you get the party napkin to from your printer without having to tape the napkin to any other type of paper or cardstock?

    Reply
    • Victoria
      May 16, 2016 at 5:42 am

      Ours ran through it without any backing, but you could use a little double sided tape to hold the napkin onto a piece of card stock, just be careful it might be too thick with a backing.

      Reply
  • sam
    June 12, 2016 at 9:25 am

    hi

    can someone plz let me know which printer I would need to buy for to print on napkins or

    Reply
    • Adrian
      March 24, 2017 at 12:47 pm

      Inkjet printer. The cheaper the better, because if something bad happens with it, you can easily buy a new one. HP, Canon all are good. And if you learn how to refill your cartridges (it’s really easy, check the videos online for the printer you purchase) you can print on napkins and what ever not very cheaply. Buying OEM cartridges will increase dramatically the price of anything you print. And don’t forget to print a test page at least once a week (tap 43 page is enough) or at least 2 times a week on separate days. This will keep your cartridges printhead clean and they will serve you for many years.

      Reply
  • […] I’m going to try my hand and making my own customized cocktail napkins. […]

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  • Luly's Creations
    April 1, 2017 at 6:26 am

    Awsome idea.I Love it ..I need to try it..Thanks..waooo its a big money saver

    Reply
  • DEBBIE BLYTH
    June 8, 2017 at 7:26 pm

    i followed the instructions – the first napkin crumpled and I had to get it out . The second went in but I yet to see it come out. I was able to print a second regular piece of paper since so lets hope I can get that napkin out. lol I took a flashlight and crawled around on the floor and looking under the sofa wondering if somehow it zoomed by me faster than my eye could see but nope; it is still in there. AND that is my $800 dollar photo pro printer.

    Reply
  • […] present for your friends we first need the perfect wrapping paper! Remember when we learned how to print on paper napkins? This is essentially the same idea – only on a much larger […]

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  • […] present for your friends we first need the perfect wrapping paper! Remember when we learned how to print on paper napkins? This is essentially the same idea – only on a much larger […]

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  • Brother Printer Support
    April 18, 2018 at 1:03 pm

    How did you get the party napkin to from your printer without having to tape the napkin to any other type of paper or cardstock?

    Reply
  • Lenovo support
    May 31, 2018 at 4:51 am

    You can easily print on paper napkins. And in this articles, it is defined clearly. so it is very useful for me. so, you need more information then you contact the Lenovo support.

    Reply
  • Canon printer technical support
    June 6, 2018 at 2:13 pm

    The total procedure you have described in this article for printing on the napkins is really awesome, and it really works and appreciating. thanks for sharing the processes, and please keep sharing this kind of innovative ideas. people who want to print on napkins, they must be followed once this article.

    Reply
  • Epson wireless printer support
    June 26, 2018 at 5:17 pm

    Now anyone can print in the napkins or in the tissue papers or in the plastic papers as the new printers are being made with these accessibilities.

    Reply
  • Logo design Dubai
    March 2, 2019 at 2:43 am

    Hi
    I have a Canon printer and he is well performing the functionality. and I think you are doing the great effort to making the information about the Paper Napkins I appreciate your post.

    Reply

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